Microsoft Word Tips

Auto Correct

How many times do you type your own name?  Or the name of someone you correspond with regularly.  Many years ago, I was corresponding regularly with someone named Eugene Hollowicznsky.   Set up Word to automatically enter his name.  All that you will need to do after setting this up is type something like “eugh” (without the quotes and hit the space bar)

To do so, from the toolbar at the top of Word, select TOOLS, then AUTO CORRECT.  You will then see the box with the tabs AUTO CORRECT, AUTOFORMAT AS YOU TYPE, AUTOTEXT, and AUTOFORMAT.

Select AUTO CORRECT.  In the box under REPLACE, type eugh.  In the box under WITH type Eugene Hollowicznsky.

Now, anytime while typing the characters eugh and you hit the space bar, Word automatically corrects the entry to Eugene Hollowicznsky.

Be careful though and give this some thought.  For instance, if you want to set up a word like PHILADELPHIA, do not set up “phil” as the default, as any time you type in something like “Phil Collins”, it will come out like this – Philadelphia Collins automatically.  My default for John L. Ominski III is jlo3.  Philadelphia is phla.  

Auto Text

Auto Text is a bit different than Auto Correct.  You might notice that Word comes automatically configured for certain words.  An example would be SEPTEMBER.  As soon as you type the characters “sept” you will notice a box with the word September appears.  If you hit the enter key (rather than the space bar) after typing the characters “sept” Word automatically enters September.

An example where this works well is with an address.  For instance, the address 1234 Pennsylvania Avenue can be set up.  Again, go to TOOLS, then AUTO CORRECT.  You will then see the box with the tabs AUTO CORRECT, AUTOFORMAT AS YOU TYPE, AUTOTEXT, and AUTOFORMAT.  This time select AUTO TEXT.  You will see only one box.  Type in the street address, and then try it out.

Mastering these two, easy functionalities will save you a lot of time and aggravation.  It will also eliminate any possibilities of typos.  Play around with it, and you will find many uses for these timesavers.

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